January 19, 2023
min read

The 7 Best Teams Apps for Scheduling and Planning

Olaf Jacobson
Founder & Business Development, Soon

If you're looking for an easy way to streamline your team's planning and scheduling, you've come to the right place! Here are seven cloud-based apps that can help simplify and automate processes such as task tracking and collaborative projects. Get ready to maximize your efficiency with these great tools!

And one more - since you're on our website we didn't want to count it as one of the seven.


Soon is a time-tracking and productivity app that helps individuals and teams to increase their focus and productivity by tracking the time spent on different activities. It is designed to help users understand how they spend their time and identify areas where they can improve.

With Soon, users can track the time spent on different projects, tasks, and activities, and then view detailed reports and charts to see where their time is being spent. The app also includes features such as automatic time tracking, manual time entry, and the ability to set reminders to help users stay on track.

Soon also offers a range of integrations with other apps such as Microsoft Teams, Outlook Calendar and Google Calendar, which allows users to seamlessly integrate their shift scheduling with their existing workflow. Additionally, it offers a team collaboration feature, that allows team members to track time and share it with the team, and also allows managers to track the progress of the team members and assign tasks.

Overall, Soon is a powerful productivity app that can help individuals and teams to increase their focus and productivity by providing them with detailed insights into how they spend their time, and then providing them with the tools to make improvements.

Check out how Soon compares to Shifts on Microsoft teams.

More on our scheduling features.


Asana is a powerful cloud-based tool that can help teams collaborate and improve their productivity. With Asana, you can create tasks and sub-tasks easily, set deadlines and set reminders for upcoming events. You can also assign tasks to specific team members to ensure everybody's working on the right things. Plus, you'll be able to view your team's progress in real-time with visual task boards and status updates.


Trello is another great cloud-based team planning app that allows users to organize projects, track deadlines, and collaborate with the entire team. With Trello's user-friendly interface, teams can easily organize complex projects into boards and assign tasks to team members. You can also attach photos, videos and documents to tasks for easy reference. Finally, Trello lets you set alerts for upcoming tasks to help ensure your goals are met on time.


Monday is another great team planning app for effective collaboration and planning. It's a visually appealing platform that allows users to manage tasks, plan projects, track deadlines, assign tasks to team members, and monitor progress in real-time. Additionally, with its customizable templates and intuitive drag & drop editor, teams can easily create their own unique workflow processes that cater to their specific needs. It also offers communication features such as message boards and automatic notifications so teams can keep up with changes in project goals or assignments.


Basecamp is another app that helps teams stay organized and on track. It has a range of features to help teams manage their schedules and plan projects, including message boards, to-do lists, file sharing, calendars, automatic check-ins, and the ability to assign tasks or subtasks. This software is great for team collaboration and communication since users can keep up with comments and updates from one central dashboard. Additionally, Basecamp’s handy autosave feature ensures teams never lose any data in case of system failure or power outage.


Airtable is a flexible cloud-based app that can be used for scheduling, project management, and task tracking. It combines the best features of a spreadsheet with the power of a database, allowing teams to organize and track their work in a way that's tailored to their specific needs. With Airtable, teams can create custom views and reports, automate workflows, and collaborate in real-time. It also has a mobile app that makes it easy to stay on top of tasks and projects while on the go.


ClickUp is an all-in-one productivity app that can help teams with scheduling, task management, and project planning. It features a clean and intuitive interface that makes it easy to organize and prioritize tasks, set deadlines, and collaborate with team members. It also has a range of features such as time tracking, reminders, and checklists to help teams stay on track. Additionally, ClickUp offers a wide variety of integrations with other apps and services, making it a versatile tool for teams of all sizes.


Wrike is a flexible project management app that helps teams with scheduling, task tracking and collaboration. It allows you to set up tasks, subtasks, and dependencies, and also allows you to assign them to team members. It also allows you to track progress on tasks and projects, and you can also create custom reports and dashboards. Wrike also offers a range of tools for communication and collaboration, including email notifications and an activity stream.

In conclusion, these seven (plus one) apps are some of the best options available for teams looking to streamline their planning and scheduling processes. From Asana and Trello, to Monday and Basecamp, to Airtable, ClickUp and Wrike, each app offers unique features and capabilities that can help teams stay organized, on track and productive. Whether you're looking for a simple task management tool or a comprehensive project management platform, one of these apps is sure to meet your needs.

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