automated scheduling

Create a perfect schedule in seconds using Soon's auto-scheduler

Discover the power of Soon's auto-scheduler and optimize your team's schedule to meet your business needs. Schedule thousands of shifts in no time.

Automatic shift allocation

How the Auto-Scheduler Works

Use our auto-scheduler to easily create the best schedule for your team. Our advanced algorithm considers constraints and objectives to make sure your schedule meets your business needs.

step 1
define your needs

Set staffing levels and pick your optimization goal

Set up shifts and roles, define minimum and maximum staffing levels, select your objective, and let our optimization engine streamline the scheduling process to meet your business requirements.

Soon Auto-Schedule Configuration - Select Optimization Goal
Soon Auto-Schedule Configuration - Select People
step 2
Choose shifts and employees

Select shifts to fill and people to consider

Choose the shifts that need to be filled and select the staff members who are suitable for scheduling. This step offers flexibility in excluding certain employees or shifts, ensuring that the final plan meets your specific needs.

step 3
set constraints

Apply custom scheduling rules

This step allows you to set constraints based on your unique needs. From work hour limits to rest period requirements, our scheduling engine uses these parameters to propose an efficient schedule that meets your team’s requirements.

Soon Auto-Schedule Configuration - Set Constraints
Soon Auto-Schedule Configuration - Schedule Ready for Review
step 4
Review and Adjust

Review and fine-tune your game plan

The final step is about reviewing the proposed schedule. Here, you have the opportunity to make any necessary adjustments. This blend of automation and personal touch allows for unforeseen changes and ensures flawless execution.

"Our team has been using Soon's auto-scheduler for months now, and it has been a game-changer. It has saved us countless hours of manual scheduling, eliminated conflicts, and allowed us to optimize our shifts to meet our business needs."
Floris Manager Service Desk
Keith De Saram
Workforce planner | Beernami

Get superpowers with Soon's Auto-Scheduler

Transform your workforce management with Soon's cutting-edge auto-scheduler. Here are the three key benefits that await you.

Save Precious Time and Resources

Say goodbye to hours spent manually assigning shifts. Soon's auto-scheduler can allocate thousands of shifts in mere seconds, freeing you to focus on what truly matters – driving your business forward.

Ensure Compliance and Eliminate Errors

With Soon's flexible constraints you can effortlessly enforce legal requirements. Our auto-scheduler seamlessly assigns shifts, avoiding human errors and ensuring compliance with complex regulations.

Unlock Strategic Scheduling Options

Tailor Soon's auto-scheduler to your business needs — be it workload distribution, cost-effectiveness, or fair allocation. With Soon you can easily implement diverse strategies that manual scheduling simply can't match.


The Objectives

Define your scheduling success by selecting an objective that aligns with your team's values and operational goals. Our objectives range from promoting equitable workloads to optimizing costs.


Balanced hours

Ensure fairness by scheduling everyone towards the same percentage of their minimum contracted hours.


Maximize hours

Boosts team productivity by trying to fill all seats to max requirements, and if not possible, by maximizing work hours.


Cost optimization

Maximize cost efficiency by generating the most economical schedule possible, based on the hourly cost of employees.


Custom objectives

Tailored auto-fill objectives to match your unique situation and requirements for personalized optimization.


The Constraints

The requirements of your business dictate the constraints that apply to your unique situation. As each team and potential scenario is subject to change, you have the ability to update the rules the auto-scheduler should adhere to each time it is run.

Maximum consecutive working days

Team members will not be scheduled for more than the maximum number of working days in a row.

Maximum working hours

Team members will not be scheduled for more hours than stated in their contract.

Minimum working hours

Team members will not be scheduled for less hours than stated in their contract.

Maximum shifts on same day

Team members will not be scheduled on more than the maximum number of shifts per day.

Role match

Team members will not be scheduled if they don't match the required role.

Minimum seat requirement

A schedule will only be generated if it meets the minimum seat requirements for each shift.

Overlapping leave

Team members will not be scheduled during approved leave.

Minimum rest time between shifts

Team members will not be scheduled when the time between shifts is smaller than the rest time.

Working days

Team members will not be scheduled for days that are not considered to be working days.

Custom constraints

Enterprise plan

Tailor the scheduling process to your organization's unique needs with custom constraints.

experience the magic

Schedule weeks in seconds. Try auto-scheduling with a free trial.

Optimize your schedule with our auto-scheduler tool.

Frequently Asked Questions

I’m interested in Soon's Auto-Scheduler, and have more questions.

What is Auto-Scheduling?

Soon Pulse is an AI-powered feature that allows you to collect and analyze feedback from your team through daily check-ins. It helps you to identify operational issues, track key performance indicators, and ensure employee wellbeing.

Is the auto-scheduler included in the price?

With Soon Pulse, you can create a 'Pulse', which is a question that you ask your employees to answer at the end of their shift. Employees answer this question then the AI report for that day is generated, giving you an easy to read executive summary.

What kind of questions can I ask with Soon Pulse?

You can use pre-built templates or create your own "Pulses" to gather targeted and relevant feedback from your team. The default version we launch with is "How was your day?", but you can ask any question that will give you valuable insights into your team's performance and wellbeing.

What AI technology is used, and do you use the latest models?

We utilize OpenAI’s GPT API for our AI technology, and we always strive to implement the latest models available. GPT, or Generative Pre-trained Transformer, is a state-of-the-art language model developed by OpenAI. This powerful AI enables us to provide advanced natural language processing capabilities, enhancing the user experience and the quality of insights generated by our platform. By staying up to date with the latest models, we ensure that our users have access to the most cutting-edge AI technology.

Is Soon Pulse easy to use?

Yes! Soon Pulse is user-friendly and easy to set up. You can create your first Pulse within minutes and start collecting feedback from your team right away. The executive summary is also easy to read.

Can Soon Pulse help me improve my business?

Absolutely! Soon Pulse gives you new insights on your daily operations and opportunities to improve your business. You'll have a clear understanding of where things are going well and where improvements need to be made, so you can take action before problems escalate.

Is Soon Pulse secure?

Yes, Soon Pulse is secure. We take data privacy and security seriously and use the latest technology to keep your data safe. Your data is always encrypted and stored on secure servers.

How do I get started with Soon Pulse?

You can try Soon Pulse for free for 30 days! Simply sign up and start creating your first Pulse. It's that easy!